Objective
Pavna School, Aligarh (“the school”) is committed to protecting the privacy, confidentiality, and security of personal information relating to its students, parents/guardians, employees, and website users. This Privacy Policy establishes the principles and procedures governing the collection, use, storage, disclosure, and protection of personal data in accordance with applicable Indian laws and Central Board of Secondary Education (CBSE) guidelines.
Legal and Regulatory Compliance
This Policy is framed in compliance with:
- The Information Technology Act, 2000 and associated rules
- Reasonable Security Practices and Procedures
- Applicable directives issued by CBSE from time to time.
- Principles of data minimization, purpose limitation, and confidentiality
Scope
This Policy applies to:
- Students (current and prospective)
- Parents and guardians
- Website visitors
- Individuals interacting with the school in person, electronically, or digitally.
Types of Information Collected
The school may collect the following information strictly for educational and administrative purposes:
- Name, date of birth, gender.
- Photograph and identification details
- Academic records and assessment results
- Health information necessary for student safety and care
- Attendance and disciplinary records
Parent / Guardian Information
- Names, addresses, contact numbers, and email IDs.
- Emergency contact details
- Communication preferences
Website and Digital Information
- IP address
- Browser and device information
- Website interaction data for performance analysis
Purpose of Data Collection
Personal information is collected and used solely for:
- Admission and enrolment processes
- Delivery of academic and co-curricular programs
- Communication of notices, circulars, results, and emergencies
- Ensuring student safety, care, and well-being
- Compliance with statutory and CBSE requirements
- Internal record-keeping and institutional audits
Consent
Personal information is collected and used solely for:
- Information relating to students is collected with the consent of parents or legal guardians.
- Submission of forms (online/offline) implies consent for lawful use as described in this policy.
- Consent may be withdrawn for non-statutory communications by written request to the school.
Data Storage and Security
The school adopts reasonable technical and administrative safeguards to protect personal data, including:
- Controlled access to records
- Secure digital systems and authorized personnel access
- Confidential handling of student and parent information
Access to information is limited strictly on a “need-to-know” basis.
Sharing and Disclosure of Information
The school does not sell or commercialize personal information.
Information may be shared only:
- With government authorities or CBSE when mandated
- With service providers strictly for operational needs (ERP, messaging platforms)
- In situations involving student safety, legal compliance, or court orders.
Data Retention
Records are retained for the duration required by:
- Educational continuity
- CBSE norms
- Applicable laws and audit requirements
Once no longer required, data is securely archived or disposed of.
Children’s Data Protection
- The school recognizes its enhanced responsibility towards minors.
- Student data is handled with enhanced confidentiality.
- Images or student information are published only for official school purposes.
Rights of Parents and Guardians
Parents/Guardians may:
- Request access to their child’s records.
- Seek correction of inaccurate information
- Request clarification on data usage.
All requests must be submitted in writing to the school office.
Policy Review and Amendments
The school reserves the right to update this Policy to reflect:
- Regulatory changes
- CBSE directives
- Institutional improvements
Revised versions will be published on the school website.
Contact Details
For any privacy-related concerns:
Address :
Pavna School, Aligarh
Agra Highway, Near Gyan Mahavidyalaya, Aligarh – 202001, Uttar Pradesh, India
Telephone/Mobile: +91 7500182182, +91 8006409253, +91 8006409344.
Pavna School, Aligarh
Email: info@pavnaschoolaligarh.com
Website: https://pavnaschoolaligarh.com
